Summary:
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## 🧭 **Overview**
This document is an official **Notice Inviting Tender (NIT)** issued by the **Military Engineer Services (MES)**, under the authority of the **Garrison Engineer (GE), Alwar**, for the work titled:
> **“Provision of Rooftop Solar at Certain Buildings at Alwar Military Station.”**
It provides the **scope of work, eligibility conditions, tender process, and submission guidelines** for interested contractors.
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## ⚙️ **Tendering Process**
### 1. **E-Tender Submission**
* **Two-cover system**:
* **Cover 1:** Technical Bid (documents, eligibility, prequalification).
* **Cover 2:** Financial Bid (opened only for qualified bidders).
* Bidders must upload all documents and scanned DD/EMD receipts on **[defproc.gov.in](http://www.defproc.gov.in)** before the deadline.
### 2. **Physical Submission**
* Original DDs and EMD instruments must reach the **Accepting Officer within 7 days** of bid submission.
* Failure to do so results in **rejection or six-month debarment**, depending on bidder type (enlisted/un-enlisted).
### 3. **Evaluation and Acceptance**
* Only technically validated bids will progress to financial evaluation.
* The **Accepting Officer** reserves full discretion to:
* Reject bids without assigning reason.
* Grant preference to **Public Sector Undertakings (PSUs)** or **Small & Medium Enterprises (SMEs)** as per government policy.
* Disqualified bidders may appeal to the **Next Higher Engineer Authority (HQ CWE Hisar)** via email before Cover-2 opening.
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## 🧮 **Eligibility Criteria**
### For **MES-Enlisted Contractors**
* Must be enlisted in **Class ‘D’ or above** under MES rules.
* No adverse performance remarks in workload reports.
* Must satisfy **prequalification requirements** (Note 1 in Appendix A).
### For **Non-Enlisted Contractors**
* Must meet equivalent criteria of **Class ‘D’** contractors.
* Required to show:
* Proof of past work completion with **Central/State Govt., PSUs, or Defence housing bodies (AWHO, AFNHB, DGMAP)**.
* Sound **financial health** (annual turnover, solvency, working capital) as per MES Manual 2020.
* No blacklisting or suspension from government contracts.
### Additional Provisions
* If fewer than **7 qualified bids** are received, MES may allow participation from contractors **one class below** the eligible category.
* **Foreign firms are ineligible**, though Indian companies with foreign directors may apply after **security clearance**.
* Contractors **one/two classes below** may be considered only if they meet **upgradation criteria** (experience + financial soundness).
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## 🔧 **Important Operational Clauses**
1. **Inspection and Site Visit:**
Bidders must inspect the site and materials at GE Alwar before bidding.
2. **Non-Modification Clause:**
Bids proposing alterations to tender conditions are liable for rejection.
3. **Possession of MES Schedule of Rates (SSR):**
Bidders must possess the latest SSR (Part I & II) with amendments.
4. **Work Subletting Prohibition:**
Subletting is disallowed, except through Power of Attorney to the contractor’s **immediate family or in-house personnel**.
5. **Document Deficiency Rule:**
If required documents are missing, bidders are given **7 days** to rectify after notification; otherwise, the financial bid will not be opened.
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## 📜 **Contractual & Legal Provisions**
* All tender documents and appendices form part of the **final contract agreement**.
* Bidders can convert their **EMD** into part of their **Performance Security Deposit** after award.
* The **court jurisdiction** lies exclusively in **Alwar**, as per clause 15 (page 12).
* In cases of **withdrawal, revision, or voluntary rate change** after bid opening:
* The bidder faces penalties equal to the EMD value.
* Enlisted contractors may face **temporary suspension (6 months)** from MES bidding.
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## ⚡ **Key Risk & Compliance Points**
| **Risk Area** | **Clause/Action** |
| ————————————- | ————————————————- |
| Late EMD submission | Rejection or 6-month ban |
| Missing technical documents | 7-day rectification window, then disqualification |
| Failure to quote in revised BOQ | Marked as “non-bona fide” |
| Rate withdrawal after bid opening | EMD forfeiture and 6-month suspension |
| Subletting to unrelated third parties | Not permitted |
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## ✅ **Summary Insights**
* This NIT seeks bidders for a **small-scale rooftop solar installation** project valued at ₹36.9 lakh, under a **6-month completion schedule**.
* It follows **standard MES procedures** under **IAFW-2249**, ensuring fair competition and strict contractor accountability.
* **Digital submission via defproc.gov.in** and **EMD enforcement** mechanisms promote transparency.
* Contractors are incentivized to adhere to government renewable energy and compliance standards.
* It includes **robust anti-fraud, eligibility, and upgradation conditions** to safeguard project integrity and execution quality.
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