CDS issue Tender for S&I of D&D Solar Energy Assisted Extraction System for High Value Aromatic Medicinal Products at SVBP Agriculture University Meerut U.P. – EQ

Summary:

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#### 1. Project Overview and Opportunity
– **Tender Reference:** 630/ E-Tender / 44, Dated 21/02/2026
– **Work:** Supply and Installation of a Solar Energy Assisted Extraction System for high-value aromatic/medicinal products.
– **Location:** Sardar Vallabhbhai Patel University of Agriculture & Technology, Meerut.
– **Estimated Cost:** ₹38,38,000 (excluding GST).
– **Business Implication:** This is a specialized contract combining **solar energy technology** with **laboratory/industrial extraction equipment**. It is suited for companies that design, supply, and install integrated systems, not just civil contractors. It signals government interest in promoting solar-powered processing in the agricultural/herbal sector.

#### 2. Key Dates and Timeline
| Event | Date & Time |
| :— | :— |
| **NIT Release Date** | February 21, 2026 |
| **Bid Download Period** | February 21, 2026 to March 7, 2026 |
| **Last Date for Bid Submission** | March 7, 2026 (up to 3:00 PM) |
| **Technical Bid Opening Date** | March 7, 2026 (at 4:30 PM) |
| **Bid Validity** | 120 days from last submission date |

– **Business Implication:** The timeline is tight (approx. 2 weeks). Potential bidders must act quickly to prepare and upload all required documents.

#### 3. Eligibility Criteria (Clause 7)
This is the most critical section for businesses to assess if they can bid.
– **Similar Work Experience:** The bidder must have successfully completed “similar works” in the last ten years. “Similar work” is defined as **”Supply & Installation of Lab Tools & Equipments.”**
– **Option A:** Three similar works, each costing at least 30% of the estimated cost (i.e., ~₹11.5 Lakhs).
– **Option B:** Two similar works, each costing at least 40% (~₹15.35 Lakhs).
– **Option C:** One similar work costing at least 60% (~₹23 Lakhs).
– **Government Experience:** At least one completed work (from any of the above options) must be with a **Central/State Government, PSU, or Autonomous Body**.
– **Private Sector Experience:** Work for reputed private companies is acceptable for the remaining experience, but must be supported by **Form 26AS/TDS certificates**.
– **Joint Ventures:** **Not allowed.**
– **Business Implication:** This restricts the tender to established players. Startups or firms without prior government supply experience may find it difficult to qualify unless they have at least one government contract. The requirement for TDS certificates for private work ensures financial verifiability.

#### 4. Financial Eligibility (Clause 7)
– **Average Turnover:** The average annual financial turnover from construction work over the last three years (up to FY 2023-24) must be at least **30% of the project cost** (~₹11.5 Lakhs).
– **Profit/Loss:** The firm must not have incurred losses in more than two years out of the last five, and must have a **positive net worth**.
– **Solvency:** Must have solvency of at least **40% of the estimated cost** (~₹15.35 Lakhs), certified by a Scheduled Commercial Bank or District Magistrate.
– **Bid Capacity:** The assessed available bid capacity (calculated using a formula based on turnover and existing commitments) must be greater than the estimated cost.
– **Business Implication:** These are standard financial health checks. The bid capacity formula prevents a company from taking on more work than it can handle.

#### 5. Tender Fee and Earnest Money Deposit (EMD) (Clause 14)
– **Tender Fee:** ₹3,000 + 18% GST (to be paid via RTGS/NEFT).
– **EMD:** 2% of the estimated cost (approx. **₹76,760**).
– **Payment Details:** Separate bank accounts are provided for Tender Fees and EMD with Punjab National Bank, Meerut.
– **Submission:** The UTR number and proof of deposit must be uploaded. If a Bank Guarantee is used for EMD, the original must be physically submitted to the office the day after the technical bid opening.
– **Business Implication:** The physical submission of the original BG adds a layer of post-bid compliance. Any delay here can invalidate the bid.

#### 6. Bid Submission and Evaluation (Clause 11, 12, 17)
– **Platform:** Bids must be submitted on the UP e-Procurement Portal: `https://etender.up.nic.in`.
– **Two-Bid System:**
– **Technical Bid (Eligibility):** Contains all documents, affidavits, forms (I to IX), proof of EMD, experience, solvency, etc. This is opened first.
– **Financial Bid:** Contains the price quote. Only opened for bidders who qualify the technical bid.
– **Objection Period:** If a bidder feels their technical evaluation was wrong, they have only **2 working days** from the result upload to object.
– **Business Implication:** This is a strict, rules-based process. Bidders must meticulously upload every single document listed in Clause 27. Missing any one document (like an affidavit on stamp paper) can lead to disqualification. The 2-day objection window is very short.

#### 7. Key Legal and Compliance Clauses
– **Blacklisting:** Bidders with a criminal record, or whose contracts were rescinded in the last 5 years, are ineligible (Clause 4, 6).
– **Bar on Advocates:** A person registered with any State Bar Council is ineligible (Clause 5). This is a unique clause to prevent legal professionals from bidding as contractors.
– **Conflict of Interest:** Bidders must disclose if any near relative is an officer in C&DS. Failure can lead to blacklisting (Clause 24).
– **Retired Government Employees:** Ex-government engineers cannot work as contractors for 2 years after retirement without state government permission (Clause 25).
– **Electrical License:** The bidder must undertake to obtain a valid electrical license or associate with a licensed contractor for the electrical work (Clause 9, 27).
– **Business Implication:** These are strict probity measures. Due diligence on the bidder’s history and relationships is essential.

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