Department of Heavy Industry issue Tender for Hiring of Agnecy for Engineering Service Technical Assistance – EQ

Summary:

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## **1. Key Project Details**

– **Project:** 100 MW AC Solar Power Plant at GSECL RE Park, Khavda, Gujarat
– **Scope:** Owner’s Engineer services, technical assistance, DPR preparation, and engineering support
– **Contract Type:** Single Percentage Rate (two-stage, four-cover system)
– **Contract Duration:** 12 months from LOI issue
– **Assessed Contract Value:** ₹46.58 Lakhs (approx.)
– **Tender Fee:** Nil
– **EMD:** Nil (exempted for MSE registered parties)

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## **2. Critical Dates**

| Activity | Date & Time |
|———-|————|
| Bid Document Download Start | 12.01.2026 |
| Pre-Bid Clarification End | 16.01.2026 |
| Bid Submission End | 19.01.2026 at 16:00 Hrs |
| Technical Bid Opening | 20.01.2026 at 16:00 Hrs |
| Financial Bid Opening | To be notified later |

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## **3. Eligibility & Qualification Criteria**

### **A. Technical & Financial Experience**

| Criteria | Requirement |
|———-|————-|
| **Work Experience (Last 7 years)** | Option 1: Three works ≥ ₹19.20 Lakhs each<br>Option 2: Two works ≥ ₹24.00 Lakhs each<br>Option 3: One work ≥ ₹38.40 Lakhs<br>(Values exclusive of GST) |
| **Solar Project Experience** | Must have engineered at least **one (1) Solar PV Power Plant of ≥ 10 MWp** in successful operation for last 6 months prior to submission date |
| **Annual Turnover (Avg. last 3 years)** | ≥ ₹14.40 Lakhs |
| **Net Worth** | Positive for last 3 financial years |
| **Bid Form** | **Individual agency only** – JV/Consortium/Associate not permitted |

### **B. Mandatory Documents**
– Notarized copies of Work Order, Completion Certificates
– Audited Balance Sheets (2022-23, 2023-24, 2024-25)
– PAN, GST Registration, PF Registration
– Income Tax Returns, GST compliance certificate (GSTR-3B)
– Litigation history declaration

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## **4. Bid Submission System**

**Two-Stage, Four-Cover System:**

| Cover | Contents |
|——-|———-|
| **Cover-I** | Letter of Submission, Power of Attorney, Affidavit (₹100 stamp paper), Annexure-VI, VII, VIII |
| **Cover-II** | Qualifying Criteria documents (Annexure-A), No Deviation Certificate |
| **Cover-III** | Techno-Commercial Bid: Signed NIT, ITB, GCC, SCC, Technical Specs, Unpriced BOQ |
| **Cover-IV** | Financial Bid: Single percentage rate quoted on total intended price |

**Note:** Bids must be submitted **offline (hard copy)** at:
*Bridge and Roof Co. (India) Ltd, C/O SJVN Limited, Bhuj, Kutch, Gujarat-370001*

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## **5. Financial & Contract Terms**

| Item | Details |
|——|———|
| **Payment Terms** | No mobilization advance. 100% payment against certified attendance sheets. |
| **Security Deposit** | 5% retention from each RA bill (no separate BG required) |
| **GST** | Quoted price exclusive of GST. IGST applicable for out-of-Gujarat bidders. |
| **LD for Delay** | As per contract terms; max limit as specified |
| **Performance Guarantee** | 5% security cum performance through retention |
| **Validity of Offer** | 90 days from bid submission date |

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## **6. Technical Scope (Summary)**

– Preparation of Detailed Project Report (DPR)
– Engineering design, layout finalization, shadow analysis
– Energy estimation, technical troubleshooting
– Deployment of manpower (Civil Engineer, Electrical Engineer, Safety Officer, etc.)
– Software licenses (Primavera, MS Projects, AutoCAD, PVsyst, etc.)
– Site supervision, progress reporting, compliance with labor laws

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## **7. Key Compliance & Risk Factors**

| Risk Area | Considerations |
|———–|—————-|
| **Eligibility** | Strict qualifying criteria; no JV allowed |
| **Financial** | No advance payment; cash flow management critical |
| **GST Compliance** | Must be GST registered; incorrect invoicing leads to recovery |
| **Statutory Approvals** | Contractor responsible for CEIG, pollution, grid connectivity approvals |
| **Performance Risk** | Liquidated damages for generation shortfall during O&M |
| **Blacklisting Risk** | Withdrawal of bid or failure to execute after acceptance leads to 2-year blacklisting |

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## **8. Attachments & Annexures Included**

1. **Annexure-A:** Qualifying Criteria
2. **Annexure-B:** Help Desk Details
3. **Annexure-C:** Instructions to Bidders
4. **Annexure-D:** Bidder Information Form
5. **Annexure-I:** General Conditions of Contract (GCC)
6. **Annexure-II:** Special Conditions of Contract (SCC)
7. **Annexure-III:** Price Bid – Schedule of Rates
8. **Annexure-IV:** Letter of Submission
9. **Annexure-V:** Affidavit Format
10. **Annexure-VI:** Site Knowledge Declaration
11. **Annexure-VII:** Local Content Affidavit
12. **Annexure-VIII:** Responsibility Matrix
13. **Appendices I-VII:** Time Schedule, Techno-Commercial Questionnaire, No Deviation Certificate, Integrity Pact, etc.

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