MES issue Tender for Provision of Roof Top Solar Plants at Certain Buildings at Patiala – EQ

Summary:

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### **1. Project Overview (The Business Opportunity)**

* **Project Name:** Provision of Rooftop Solar Plants totaling 500 KW at certain buildings in Patiala.
* **Scope:** The project is divided into two main phases:
* **Phase-1 (Main Project):** 6 Months for the construction and commissioning of the 500 KW solar plants.
* **Phase-2 & III (Operation):** 84 Months (7 years) for “Manning & Operation,” implying a long-term operations and maintenance contract.
* **Total Estimated Cost:** ₹393.00 lakhs (INR 39.3 million). This is a rough estimate and not a guaranteed final cost.
* **Earnest Money Deposit (EMD):** ₹4,68,000 (in the form of a Deposit-at-Link Receipt, FDR not acceptable).
* **Cost of Tender Documents:** ₹2000 (via DD/Banker’s Cheque).

### **2. Key Eligibility Criteria (Who Can Bid?)**

This is a critical section. Bidders must meet specific technical and classification requirements.

**A. For MES-Enlisted Contractors:**
* Must be enlisted with MES in **Class ‘A’ or above**.
* Must have a Memorandum of Understanding (MoU) with a solar power firm registered on the **PM Surya Ghar: Muft Bijli Yojana National Portal**.
* Contractors who are themselves registered solar vendors on the portal are also eligible.

**B. For Contractors Not Enlisted with MES:**
* Must meet the enlistment criteria for ‘A’ Class with MES (experience, turnover, solvency).
* Must have an MoU with a registered solar power firm (as mentioned above) unless they are registered themselves.
* Must not be suspended or blacklisted by any government entity.

**C. Technical Experience (For ALL Bidders):**
The contractor (or their MoU partner) must have experience in successfully completing and commissioning solar power plants for a Government Department/PSU in the last 7 years. The experience must meet one of the following thresholds:
* **One work** of at least **400 kWp** (80% of project size).
* **Two works** of at least **250 kWp** each (50% of project size).
* **Three works** of at least **200 kWp** each (40% of project size).

**D. Important Note on “One Class Below” Bidders:**
If fewer than 8 eligible bids are received, MES contractors of the next lower class (Class ‘B’) can be considered, subject to strict conditions regarding their work-in-hand and financial strength. This opens a potential window for smaller contractors.

### **3. Bidding Process & Key Rules**

* **Two-Bid System:** Bidders must upload two separate files on the e-tendering portal (www.defproc.gov.in):
* **Cover-1 (Technical Bid):** Contains the EMD, tender cost DD, eligibility documents, enlistment proof, Integrity Pact, and the MoU with the solar firm.
* **Cover-2 (Financial Bid):** Contains the priced Bill of Quantities (BOQ).
* **Bid Validity:** The Technical Bid (Cover-1) will be evaluated first. Only bidders who pass this stage will have their Financial Bid (Cover-2) opened.
* **Right to Reject:** The Accepting Officer has the absolute right to reject any bid without assigning a reason, including the lowest bid.
* **Physical Document Submission:** While scanned copies are uploaded online, the **original physical DD for the EMD and tender cost must reach the Accepting Officer’s office within 7 days** of the bid submission end date. Failure to do so can lead to the bid being rejected and even a temporary ban from future bidding.
* **Appeal Process:** If a Technical Bid is rejected, the bidder can appeal to the Next Higher Engineer Authority (NHEA) before the Financial Bid opening date. The NHEA’s decision is final.

### **4. Contractual and Commercial Conditions**

* **Contract Forms:** The work will be governed by standard MES contract conditions (IAFW-2249 and IAFW-1779-A).
* **Performance Security:** Although not detailed in this excerpt, Condition 14 mentions that failure to submit Performance Security will result in a suspension from tendering.
* **Penalty for Rate Revision:** If the lowest bidder tries to revise their rates upward or withdraw their offer after the financial bid is opened, their EMD will be forfeited. For enlisted contractors, an equivalent amount must be deposited, and they will be suspended from bidding until it is paid.
* **No Subletting:** The contract cannot be sublet to a third party.

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