MES issue Tender for Provision of Roof Top Solar Power Plant at MES Units under CE AF Nagpur – EQ

Summary:

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#### **1. Project Overview (Appendix ‘A’)**

* **Work:** Provision of Roof Top Solar Power Plant at various MES units under CE (AF) Nagpur.
* **Estimated Cost:** ₹1398.00 Lakhs (approximately ₹13.98 Crores).
* **Completion Period:** 180 days from the date of site handover (which occurs about two weeks after tender acceptance).
* **Type of Contract:** Item rate contract based on drawings, specifications (IAFW-1779A), and general conditions of contract (IAFW-2249). Bidders must quote rates for items in Schedule ‘A’.

#### **2. Eligibility Criteria (A Critical Section)**

The eligibility is stringent and differs for MES-enlisted and non-enlisted contractors.

**A. For MES-Enlisted Contractors:**
* Must be enlisted in **Class ‘S’ or above**.
* Must possess a **Solar Power Rating** of 1A/1B/1C/2A/2B/2C from specified agencies (CRISIL, CARE, ICRA, etc.).
* Must have the required **experience** (see point C below).
* Can also form a **Memorandum of Understanding (MoU)** with an unenlisted solar firm that meets the rating and experience criteria.

**B. For Contractors Not Enlisted with MES:**
* Must meet all the financial and technical enlistment criteria for a **Class ‘S’** contractor as per the MES Manual on Contracts-2020 (including work completion value, annual turnover, bank solvency, and working capital).
* Must **themselves have, or have an MoU with a firm that has**, the required Solar Power Rating and experience.
* Must not have any outstanding recoveries or be suspended/debarred by any government entity.
* **Foreign firms are ineligible.** Indian firms with foreign directors require security clearance.

**C. Experience Criteria (For All Contractors):**
* Must have successfully completed solar power plant works for Government/PSUs in the last **seven years**, meeting **one** of the following:
* **One** work of capacity >80% of the plant capacity in this NIT.
* **Two** works of capacity >50% of the plant capacity.
* **Three** works of capacity >40% of the plant capacity.

**D. Other Key Eligibility Rules:**
* **MoU Restrictions:** An eligible solar firm can only bid once—either directly or under an MoU with one contractor, but not both for the same tender.
* **Subletting:** Not allowed, except to sons/daughters/spouse of the proprietor/partner/director or the firm’s own employees, provided they don’t run a separate MES-enlisted firm.
* **Related Firms:** Firms with common proprietors/partners/directors cannot bid against each other.
* **Fall-back Clause:** If fewer than 7 eligible bidders are found, contractors one class below (e.g., Class ‘R’) may be considered under specific conditions.

#### **3. Financial Requirements**

* **Cost of Tender Document:** ₹3000/- via Demand Draft (DD) in favour of GE (AF) E/M Chakeri. The scanned copy must be uploaded, and the original submitted physically.
* **Earnest Money Deposit (EMD):** ₹10,24,000/- via Fixed Deposit Receipt (FDR)/Term Deposit Receipt (TDR) in favour of GE (AF) E/M Chakeri.
* **Exemption:** Only for MES-enlisted contractors who have executed a “Standing Security Bond.”
* **Performance Security:** 5% of the contract value must be submitted within 28 days of acceptance. It can be in the form of a Bank Guarantee, FDR, Insurance Surety Bond, or Account Payee DD.
* **Consequence of Non-Submission:** Leads to cancellation of the award and suspension from future tenders for six months.

#### **4. Tender Process & Key Conditions**

* **Platform:** Bids (Technical – Cover 1 & Financial – Cover 2) must be uploaded on **[https://defproc.gov.in](https://defproc.gov.in)**.
* **Site Visit:** Bidders are advised to visit the site by prior appointment with the Executing Agency.
* **Acceptance of Tender:** The Accepting Officer (CE (AF) Nagpur) reserves the right to accept or reject any tender, including the lowest bid, without assigning any reason.
* **Alterations:** Any bid proposing alterations to the tender conditions will be rejected.
* **Post-Bid Changes:** Any upward revision of rates or withdrawal of the offer by the lowest bidder after the financial bid opening is considered a “willful default,” leading to forfeiture of EMD and debarment from re-tendering.
* **Document Deficiency:** Bidders will be given 7 days to rectify deficiencies in their technical bids; failure will lead to the financial bid not being opened.
* **Jurisdiction:** The Court in Nagpur, Maharashtra, has jurisdiction over any disputes arising from this tender.

#### **5. Integrity Pact (Appendix ‘B’)**

The Integrity Pact is a mandatory anti-corruption agreement that forms a critical part of the tender.

* **Objective:** To ensure the procurement process is fair, transparent, and free from corruption.
* **Commitments:**
* **Principal (MES):** Commits to impartiality, transparency, and that its officials will not demand or accept any bribes.
* **Bidder:** Commits to refrain from offering bribes, colluding with other bidders, or using corrupt practices.
* **Sanctions for Violation:** Violations can lead to:
* Disqualification from the tender process.
* Forfeiture of EMD/Performance Security.
* Cancellation of the contract.
* Blacklisting/debarment from future contracts.
* **Independent External Monitors (IEMs):** Two appointed IEMs can be approached by either party with complaints regarding pact violations. Their role is to review complaints independently and confidentially.
* **Validity:** The pact is valid from signing until the final payment is made under the contract.

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