MES issue Tender for Provn of Roof Top Solar Plants at Mamun MIL Stn Under GE (North) Mamun – EQ

Summary:

### **Detailed Summary of MES Tender Document**

**Tender Reference No:** CEPZ-05/2025-26
**Issuing Authority:** Chief Engineer, Pathankot Zone, Military Engineer Services
**Work Title:** Provision of Roof Top Solar Plants of Capacity 500 KW at Mamun Military Station under GE (North) Mamun.

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### **1. Key Project Details**

* **Work:** Design, supply, installation, commissioning, and 5-year manning & operation of a **500 KW rooftop solar power plant**.
* **Estimated Cost:** ₹260 Lakhs (₹2.6 Crore).
* **Completion Period:** **66 Months** total.
* **Phase I & II (Main Project):** 6 Months for installation and commissioning.
* **Phase III & IV (Manning & Operation):** 60 Months for operation and maintenance.
* **Type of Contract:** Based on drawings, specifications (IAFW-1779-A), General Conditions of Contract (IAFW-2249), and a Bill of Quantities (BOQ) to be priced by the bidder.
* **Tender Document Cost:** ₹2000 (via DD/Banker’s Cheque in favour of “GE (North) Mamun”).
* **Earnest Money Deposit (EMD):** ₹3,35,000 (via Deposit-at-Call receipt from a scheduled bank; FDRs not accepted).
* **Portal:** Bids must be submitted online via `www.defproc.gov.in`.

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### **2. Eligibility Criteria for Bidders**

The tender is open to both MES-enlisted and un-enlisted contractors, subject to strict pre-qualification criteria.

#### **A. For MES-Enlisted Contractors:**
* Must be enlisted in **Class ‘B’ or higher**.
* Must not have adverse remarks in their Work Load Report (WLR).
* Must meet the **Technical Pre-Qualification Criteria (PQC)**.

#### **B. For Un-Enlisted Contractors:**
* Must meet all the financial and technical enlistment criteria for a Class ‘B’ MES contractor (including annual turnover, bank solvency, working capital, and past work experience with government/PSUs).
* Must not be suspended, debarred, or blacklisted by any government agency.
* Must provide detailed proof of completed works.
* **Foreign firms are not eligible.** Indian firms with foreign directors require security clearance.

#### **C. Technical Pre-Qualification Criteria (PQC) for ALL Bidders:**
This is the most critical eligibility filter. Bidders must demonstrate proven experience by having:
* **An MoU with a solar firm** rated 1A/1B/1C/2A/2B/2C by agencies like CRISIL, CARE, etc., **OR** possess this rating themselves.
* **Successfully completed** in the last 7 years:
* **One** plant of **≥400 KW**, **OR**
* **Two** plants of **≥250 KW**, **OR**
* **Three** plants of **≥200 KW**.
* Must upload completion certificates and a detailed list of executed works.

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### **3. Important Instructions & Conditions**

* **Site Visit:** Bidders are advised to visit the site by prior appointment with the Executing Agency (GE North Mamun).
* **Strict Compliance:** Any bid proposing alterations to the tender conditions will be rejected.
* **GST Number:** Uploading a valid GST registration number is mandatory for ‘T’ bid validation.
* **EPF Code (For J&K Work):** Bidders for this project (located in J&K) must possess a J&K EPF code number. Out-of-state bidders can participate with an all-India code but must obtain a J&K code before contract acceptance.
* **No Subletting:** Work cannot be sublet. It can only be executed through a Power of Attorney given to family members or own employees, provided they do not have a separate MES-enlisted firm.
* **Single Bid per Firm:** A firm can only submit one bid. Related firms (with common proprietors/partners/directors) cannot bid against each other.
* **Bid Validity:** Once submitted, bids cannot be revoked or changed after the deadline without incurring financial penalties.

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### **4. Tender Submission & Evaluation Process**

* **Two-Cover System:**
* **Cover 1 (Technical Bid):** Contains all eligibility documents, EMD, tender cost DD, MoU, experience certificates, etc.
* **Cover 2 (Financial Bid):** Contains the priced BOQ. This cover is only opened for bidders who pass the technical evaluation.
* **Process:**
1. Bidders upload scanned copies of all documents for Cover 1 by the deadline.
2. The **Accepting Officer (Chief Engineer, Pathankot Zone)** validates the Technical Bids.
3. **The Accepting Officer reserves the right to reject any bid without giving a reason.**
4. The **original physical DDs** must reach the Accepting Officer’s office within **7 days** of the bid submission deadline. Failure to do so leads to penalties:
* **Enlisted Contractors:** Financial bid opened, but firm is **barred from bidding for 6 months**.
* **Un-Enlisted Contractors:** Financial bid **not opened**, and firm is **circulated for debarment for 6 months**.
5. Only after technical validation are Financial Bids (Cover 2) opened.
* **Award of Contract:** The Accepting Officer is **not bound to accept the lowest bid** and can give preference to public sector undertakings as per government policy.

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### **5. Joint Ventures (JV)**

JVs are permitted under specific conditions:
* Maximum of **two firms**.
* **Lead Party** must have **≥60%** share; other party must have **≥30%**.
* The JV **must collectively meet** the annual turnover, working capital, and solvency criteria.
* **Each party must individually meet at least 30%** of the technical (experience) criteria.
* Parties cannot bid for the same tender both as a JV and individually.
* Both parties are **jointly and severally liable** for the contract.

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### **6. Integrity Pact**

A mandatory **Integrity Pact (IP)** is a core part of this tender to prevent corruption.
* **Commitments:**
* **MES (Principal/Owner)** commits to a fair, transparent process and that its officials will not demand or accept bribes.
* **Bidder** commits not to offer any bribes, collude with other bidders, or use corrupt practices.
* **Sanctions for Violation:** Breach of the IP can lead to:
* Disqualification from the tender process.
* Forfeiture of EMD.
* Cancellation of the contract if already awarded.
* Blacklisting from future MES contracts.
* Legal action under the Prevention of Corruption Act.
* **Independent External Monitors (IEMs):** Complaints can be raised with appointed IEMs for independent review.

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### **7. Key Appendices**

* **Appendix ‘A’:** Contains all specific details of the work, cost, timeline, eligibility, PQC, and instructions.
* **Appendix ‘B’:** Contains the full **Integrity Pact** text and the format for the **Joint Bidding Agreement** for JVs.

### **Conclusion**

This is a comprehensive and strict tender from the Military Engineer Services for a significant solar EPC+O&M project. It heavily emphasizes **proven technical experience** (via the strict PQC), **financial soundness**, and **absolute integrity** (via the mandatory Integrity Pact). The process is highly structured, with severe penalties for non-compliance regarding document submission and ethical standards. The two-cover bid system ensures only technically qualified bidders are considered financially.

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