Summary:
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**1. Tender Overview**
– **Tender Number:** GE/ALW- /2025-26
– **Issuing Authority:** Military Engineer Services (MES), Garrison Engineer, Alwar
– **Work Description:** Provision of roof top solar installations at specified buildings in Alwar Military Station
– **Estimated Cost:** ₹36.90 Lakhs
– **Completion Period:** 180 days from the date of site handover/commencement
– **Tender Cost:** ₹500 (non-refundable, to be submitted via Demand Draft or Banker’s Cheque in favour of GE Alwar)
**2. Eligibility Criteria**
– **MES Enlisted Contractors:**
– Must be enlisted in Class ‘D’ or above
– Should not have adverse remarks in Work Load Returns
– Must meet pre-qualification criteria as specified in Appendix A
– **Non-Enlisted Contractors:**
– Must meet the enlistment criteria for Class ‘D’ or above as per MES Manual of Contracts 2020
– Must not be suspended/debarred/blacklisted by any government or autonomous body
– Foreign firms are not eligible; Indian firms with foreign directors require security clearance
**3. Tender Submission Process**
– **Platform:** Tenders to be submitted electronically on [defproc.gov.in](http://defproc.gov.in)
– **Two-Envelope System:**
– **Cover-1 (Technical Bid):** Includes scanned copies of Demand Draft for tender cost, Earnest Money Deposit (EMD), and required eligibility documents
– **Cover-2 (Financial Bid):** To be opened only if the technical bid is validated
– **EMD:** ₹74,000 in the form of a Deposit at Call Receipt (FDR not accepted)
– **Deadlines:** Key dates (publication, submission, opening) are available on the portal
**4. Important Conditions & Clauses**
– **Single Bid per Firm:** Only one tender allowed per contractor/firm; related firms (common proprietors/partners/directors) cannot bid separately
– **Site Inspection:** Bidders are advised to visit the site after prior appointment with the Garrison Engineer
– **No Alterations:** Bids proposing changes to conditions may be rejected
– **Acceptance Discretion:** The Accepting Officer reserves the right to accept or reject any bid without assigning reasons
– **Preference for SMEs/PSUs:** Price preference may be given to Public Undertakings or SMEs as per government policy
**5. Evaluation & Award Process**
– **Technical Evaluation (Cover-1):** Validation based on eligibility; deficiencies may be communicated for rectification within 7 days
– **Financial Bid Opening (Cover-2):** Only for technically qualified bidders
– **EMD Refund:** EMD will be refunded to unsuccessful bidders; for the successful bidder, it may be converted into Performance Security
– **Appeal Mechanism:** Unsuccessful bidders may appeal to the Next Higher Engineer Authority (NHEA) before the opening of Cover-2
**6. Penalties & Disqualifications**
– **Non-Submission of Physical Documents:** Failure to submit original DD/EMD within 7 days of bid submission may lead to disqualification and a 6-month bidding ban
– **Revising/Withdrawing Bid After Opening:** Upward revision or withdrawal after financial bid opening is considered a willful default, attracting a penalty equal to EMD
– **Subletting Prohibition:** Work cannot be sublet; execution through family members or employees is permitted under specific conditions
– **Simultaneous Bidding by Related Firms:** Not allowed; the Accepting Officer’s decision is final
**7. Contractual & Legal Provisions**
– **Governing Documents:** Tender forms, Conditions of Contract (IAFW-2249), drawings, and specifications will form part of the contract
– **Jurisdiction:** Disputes shall be subject to the courts at the place of tender issuance (Alwar)
– **Performance Security:** To be submitted within 28 days of tender acceptance
– **Retendering:** May be resorted to if bids are non-responsive or in case of default by the lowest bidder
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