MES issue Tender for Repair Maint of Misc Items of Solar Power Plant of Capacity 1 MW Install at AF Stn Utarlai – EQ

Summary:

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### Detailed Business Points

#### 1. Project Overview
– **Name of Work:** Repair/Maintenance of Misc Items of Solar Power Plant of Capacity 1 MW Installed at AF Stn Utarlai.
– **Estimated Cost:** ₹15.00 Lakhs.
– **Completion Period:** 6 (Six) Months.
– **Type of Contract:** The tender is based on drawings, specifications, and a Bill of Quantities (BOQ) that contractors must price.

#### 2. Key Dates & Timeline
All dates are from the year 2025:
– **Bid Publishing Date:** December 11, 2025
– **Document Download Start:** December 12, 2025
– **Bid Submission Start:** December 26, 2025
– **Bid Submission End Date:** January 2, 2026
– **Technical Bid Opening:** January 3, 2026
– **Financial Bid Opening:** To be intimated later to only technically qualified bidders.

#### 3. Eligibility Criteria for Bidders
The tender allows participation from two categories of contractors, with specific requirements for each:

– **For MES Enlisted Contractors:**
– Must be enlisted with MES in **Class ‘E’ and above**.
– Must have satisfactory performance records with no adverse remarks.
– Must upload enlistment letter, tender application, and relevant DD (Demand Draft).

– **For Non-MES Enlisted Contractors:**
– Must meet the enlistment criteria for ‘E’ class & b(i) category contractors (as per the MES Manual of Contracts). This includes demonstrating:
– Satisfactory completion of works of requisite value for government bodies.
– Sufficient annual turnover, bank solvency, and working capital.
– No history of being blacklisted or suspended by any government body.
– Must submit additional documentation, including a Police Verification Report/Character Certificate.
– **Foreign firms are not eligible.** Indian firms with foreign directors may be considered subject to security clearance.

– **Class Consideration:**
– The eligible class is ‘E’. If fewer than 7 eligible contractors apply, contractors one class below (or two classes below in remote areas) may also be considered, subject to certain work-in-hand limits.

#### 4. Financial Requirements

– **Tender Document Cost:** ₹500 in the form of a Demand Draft (DD) in favor of GE (AF) Utarlai. (Retendering bidders from a previous call are exempt).
– **Earnest Money Deposit (EMD):** ₹30,000 in the form of a “Deposit at Call Receipt.” FDRs are not acceptable.
– The EMD is refundable if the technical bid is rejected.
– It is forfeited if the successful bidder fails to provide the required Performance Security or engages in malpractice.
– **Performance Security:**
– Within 28 days of receiving the Letter of Acceptance, the successful contractor must submit a Performance Security equivalent to **5% of the contract sum**.
– This can be in the form of a Bank Guarantee, Government Securities, or Fixed Deposit Receipts (FDRs).
– Failure to do so leads to cancellation of the award and forfeiture of the EMD.

#### 5. Bidding Process and Compliance

– **Two-Cover System:**
– **Cover 1 (Technical Bid):** Contains eligibility documents, scanned copies of the DD for tender cost and EMD, and other required certificates.
– **Cover 2 (Financial Bid):** Contains the priced BOQ. This is only opened for bidders whose Technical Bid is validated.
– **Document Submission:**
– Scanned copies of all DDs must be uploaded online during submission.
– **Physical copies** of the DDs must reach the Accepting Officer’s office within **5 days** of the bid submission end date.
– Failure to submit physical copies can result in the financial bid not being opened, or in the case of enlisted contractors, a six-month ban from bidding.
– **Corrigendum & Revisions:** If the BOQ is revised via a corrigendum, bidders must quote on the revised version. Quoting on the old BOQ is considered non-bona fide and leads to rejection.
– **Withdrawal/Revision of Bid:** Revoking an offer or reducing rates after the financial bid is opened is considered a willful default, leading to forfeiture of the EMD.

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