MES issue Tender for R&M of Misc Items of Solar Power Plant of Capacity 1 MW Install at AF Stn Utarlai – EQ

Summary:

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#### **1. Project & Financial Overview**
* **Scope:** Repair/maintenance of miscellaneous items for a 1 MW solar plant.
* **Estimated Value:** ₹15.00 Lakhs (At par market rates).
* **Contract Type:** Based on drawings, specifications, and a Bill of Quantities (BOQ) to be priced by the contractor.
* **Completion Time:** 6 months from site handover (approx. 2 weeks after tender acceptance).

#### **2. Key Dates & Submission Portal**
* **Bid Submission Window:** 26 Dec 2025 (1800 Hrs) to 02 Jan 2026 (1800 Hrs).
* **Technical Bid (Cover 1) Opening:** 03 Jan 2026.
* **Financial Bid (Cover 2) Opening:** To be announced later.
* **Submission Portal:** **http://defproc.gov.in** (All documents available here).
* **Tender Document Cost:** ₹500 (Demand Draft in favor of GE (AF) Utarlai).

#### **3. Eligibility Criteria: Who Can Bid?**
* **For MES-Enlisted Contractors:**
* Must be listed in **Class ‘E’ or above, Category b(i)**.
* Must have satisfactory performance remarks in the Work Load Report (WLR).
* **For Non-MES Contractors:**
* Must meet the financial and experience criteria for MES Class ‘E’, Category b(i).
* Must provide proof of completed works for Central/State Government/PSUs.
* Must submit Police Verification/Clearance Certificates for all proprietors/partners/directors.
* **General Disqualifiers:**
* Being suspended, debarred, or blacklisted by any Government/PSU body.
* Having a related firm (common proprietors/partners/directors) bidding simultaneously.

#### **4. Bid Structure & Process (Two-Envelope System)**
* **Cover 1 (Technical/Qualification Bid):**
* Contains all eligibility documents, Earnest Money Deposit (EMD) proof, and tender cost DD.
* Must be uploaded electronically by the deadline.
* **Cover 2 (Financial/Price Bid):**
* Contains the priced BOQ.
* Will only be opened for bidders whose Cover 1 is validated.
* **Critical Requirement:** **Original physical Demand Drafts** must reach the Accepting Officer’s office within **5 days** of the online bid submission deadline.

#### **5. Financial Security Requirements**
* **Earnest Money Deposit (EMD):** Required as per Appendix ‘A’. Submitted with Cover 1. Refundable if technical bid is rejected.
* **Performance Security:** **5% of the contract value** must be submitted within 28 days of work award. Forms accepted: Bank Guarantee (from a nationalized bank), FDR, or Government Securities.

#### **6. Important Conditions & Risks**
* **No Alterations:** Bids proposing changes to tender conditions will be rejected.
* **Right to Reject:** The Accepting Officer reserves the right to reject any or all bids without assigning a reason.
* **No Subletting:** The work cannot be sublet. Execution is only allowed through the firm’s own employees or immediate family (if they do not own a separate MES-enlisted firm).
* **Site Visit:** **Mandatory.** Must be arranged by prior appointment with GE (AF) Utarlai.
* **Strict Penalty for Bid Withdrawal:** Withdrawing or revising the bid upward after the financial bid opening is considered a “wilful default.” Consequences include:
* Forfeiture of EMD.
* Suspension from future tenders until a penalty is paid (for MES contractors).
* The contract will not be awarded to the next lowest bidder; the tender will be re-floated.

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