MES issue Tender for Special Repair of Solar Roof Top Solar Plant Installed in Certain Unit at Jaisalmer MIL STN – EQ
Summary:
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**1. Project Overview:**
* **Title:** Special Repair of Solar Rooftop Plant at Jaisalmer Military Station.
* **Estimated Cost:** INR 43.90 Lakhs (market parity).
* **Completion Period:** 4 Months from site handover (approx. 2 weeks after tender acceptance).
**2. Key Contract & Bidding Structure:**
* **Contract Basis:** Governed by MES standard documents (IAFW-1779-A, GCC IAFW-2249) with a Schedule ‘A’ for pricing.
* **Bid Submission:** Two-cover system via e-portal (`www.defproc.gov.in`).
* **Cover-1 (Technical Bid – ‘T’ bid):** Includes eligibility documents, Earnest Money Deposit (EMD) proof, and tender cost payment.
* **Cover-2 (Financial Bid – ‘Q’ bid):** Contains commercial quote. It will only be opened if the Technical Bid is validated.
* **Tender Fee:** INR 500 via Demand Draft/Banker’s Cheque in favor of GE (A) Jaisalmer.
**3. Eligibility Criteria for Bidders:**
* **Preferred:** Contractors enlisted with Military Engineer Services (MES) in Class ‘D’ or higher, within the relevant financial category and with satisfactory performance records (Work Load Return – WLR).
* **Permitted (Non-Enlisted):** Contractors meeting MES Class ‘D’ enlistment criteria regarding:
* Successful completion of comparable works for Govt./PSUs.
* Required annual turnover, bank solvency, and working capital.
* No adverse remarks, suspension, or blacklisting by any government entity.
* **Special Provisions:**
* If less than 7 eligible bids are received, contractors one or two classes below may be considered, subject to workload limits.
* Foreign firms are **not eligible**. Indian firms with foreign directors require security clearance.
* Related firms (common proprietors/partners/directors) cannot bid simultaneously.
**4. Financial Guarantees & Deposits:**
* **Earnest Money Deposit (EMD):** INR 87,800 in the form of a **”Deposit at Call Receipt”** (FDR not accepted).
* **EMD Refund:** To unsuccessful bidders post verification. For the successful bidder, it may be retained/offset against the Performance Security Deposit.
* **Performance Security:** Required upon award (details as per contract conditions).
**5. Bid Submission & Evaluation Process:**
* Bids must be uploaded on the e-portal by the specified deadline.
* **Technical Evaluation (‘T’ Bid Validation):** The Accepting Officer (GE Jaisalmer) has absolute discretion to validate or reject Technical Bids based on eligibility, with no obligation to open the Financial Bid. Rejection reasons will be communicated via the portal.
* **Appeal Process:** Rejected bidders can appeal via email to the next higher engineer authority (CWE Jaisalmer) before the Financial Bid opening date. The NHEA’s decision is final.
* **Physical Document Submission:** Original DDs and EMD instruments must reach the Accepting Officer’s office within 7 days of the bid submission deadline, failing which severe penalties apply, including bid rejection and a 6-month bidding ban.
* **Award Decision:** The Accepting Officer is **not bound** to accept the lowest or any bid. Price preference may be given to Public Sector Undertakings as per government policy.
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