Ministry of Railways issue Tender for Implementation of GMGC solar PV system of project of 1 MWp with DBOT basis under RESCO model – EQ

Summary:

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**1. Project Overview**
– **Project Name:** Implementation of a 1 MWp ground-mounted grid-connected solar PV system at Dy. CMM/NJP Store Depot campus, New Jalpaiguri, West Bengal.
– **Tender No.:** 08_2026
– **Project Model:** Public-Private Partnership (PPP) on Design, Build, Finance, Operate, and Transfer (DBFOT) basis under the RESCO (Renewable Energy Service Company) model.
– **Scope:** The Solar Power Developer (SPD) is responsible for the design, engineering, procurement, finance, erection, installation, testing, and commissioning of the 1 MWp solar PV system. This includes all associated HT/LT distribution and transmission lines. Critically, the SPD is also responsible for the **Operation & Maintenance (O&M) of the system for 25 years** after commissioning.
– **Advertised Value:** Rs. 16,50,72,999.00 (This represents the value based on the quoted energy tariff over the contract period).
– **Tender Document Cost:** Rs. 34,810.00
– **Earnest Money Deposit (EMD):** Rs. 10,68,000.00
– **Period of Completion:** 240 Days (for commissioning the plant).
– **O&M Period:** 25 Years post-commissioning.
– **Key Authority:** DRM (Electrical), N.F. Railway, acting for the President of India.
– **Platform:** e-tendering on the Indian Railway e-Procurement System (IREPS) portal (`www.ireps.gov.in`). Manual offers are not allowed.

**2. Bidder Eligibility Criteria (RFQ Stage)**

Bidders must meet the following criteria, and only those qualifying at this stage will have their price bids opened.

– **Financial Criteria:**
– **Average Turnover:** Minimum average turnover of **Rs. 150 Lakhs (Rs. 1.5 Crores) per year** over the last 3 financial years.
– **Net Worth:** Must have a positive net worth in all of the last 3 financial years.
– **Parent Company:** The eligibility of a parent company holding at least 26% shares in the bidding company can be considered.
– Audited annual accounts and GSTIN registration in the state are mandatory.

– **Technical Criteria (Experience):**
– **Option A:** Successful installation of a minimum aggregate of **200 KW capacity** of grid-connected solar rooftop systems in Developer or EPC mode.
– **OR Option B:** Successful installation and commissioning of a minimum aggregate of **1000 KW (1 MW) capacity** of any grid-connected systems (residential, industrial, commercial, government, etc.) in Developer or EPC mode.
– The experience must be of the bidding entity itself. Self-certified documents (work orders, commissioning certificates, SECI/State Nodal Agency registration) are required as proof.

**3. Bidding Process and Key Requirements**

– **Platform:** IREPS Portal (`www.ireps.gov.in`).
– **Bid System:** Two-Packet System (Technical and Financial Bid). Bids are submitted online only.
– **Bid Submission:** Bidders must download the official bid documents (RFQ, RFP, PPA) from the portal after logging in. Bids for part capacity will be rejected.
– **Evaluation Process:** This is a two-stage process.
1. **RFQ Stage (Technical Bid):** Railway evaluates bidders against the technical and financial eligibility criteria (Clause 2.2.2 A & B of the RFQ).
2. **RFP Stage (Financial Bid):** Only technically qualified bidders will have their price bids opened. The project will be awarded to the lowest bidder (L1) based on the tariff rate quoted (Rs. 5.46 per kWh in the base case).
– **Document Integrity:** The bidder must certify that the downloaded document is unaltered. The master copy with the Railway is final. All uploaded documents must be self-attested.

**4. Special Provisions and Conditions**

– **Long-Term Commitment (25 Years):** This is not a standard construction contract. It is a long-term partnership where the developer is responsible for financing, building, and operating the plant for 25 years, selling the generated electricity to the Railways at the quoted tariff. This requires significant financial stability and a long-term operational strategy.
– **Make in India & Border Country Restrictions:**
– Bidders must declare the percentage of local content in the materials offered, as per the Make in India policy.
– Bidders from countries sharing a land border with India are eligible **only if registered** with the Competent Authority, and a certificate to this effect must be submitted.
– **No Post-Tender Correspondence:** Bids will be evaluated strictly based on the documents uploaded at the time of submission. **No additional documents will be asked for after the opening.** Incomplete submissions will be rejected.
– **Penalties for Misrepresentation:**
– If documents are found to be forged/false during evaluation, the bid security is forfeited, and the bidder may be banned for up to 2 years.
– If found false after the award, the contract is terminated, all securities (EMD, SD, PG) are forfeited, and the agency is barred from doing business with Indian Railways for **5 years**.
– **Forfeiture of Securities:** If the contract is rescinded, the Security Deposit is forfeited, and the Performance Guarantee is encashed. The failed contractor is debarred from participating in the tender for the balance work.
– **Contract Conditions:**
– The bidder must employ a qualified Graduate Engineer (for works > Rs. 200 Lakhs) and a valid electrical supervisor license is required before commencement.
– Compliance with all labour laws (Minimum Wages Act, EPF, ESI, etc.) is mandatory. Bills must be accompanied by documentary evidence of payment of ESI, PF, and bonus to workers.
– The contract includes a Power Purchase Agreement (PPA) which will govern the 25-year O&M and power sale period.

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