Summary:
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## 🧭 **Overview**
This document is a **Notice Inviting Tender (NIT)** issued by the **Military Engineer Services (MES)** under the **Chief Engineer, Pathankot Zone**, for the **provision of rooftop solar power plants of capacity 350 kW at Samba Military Station under GE Samba** (Tender No. CA NO: CEPZ-06/2025-26).
It lays out the **scope of work, eligibility criteria, bid submission process, and contractual conditions** for interested contractors.
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## ⚙️ **Bidding Structure**
* **Two-cover system:**
* *Cover 1:* Technical Bid (with all eligibility and PQC documents)
* *Cover 2:* Financial Bid (to be opened only for technically qualified bidders)
* **Bids must be submitted electronically** before the deadline indicated on the portal.
* **Earnest Money Deposit (EMD):** ₹2,61,000 in favour of GE Samba (Deposit-at-call receipt form; FDR not accepted).
* **Tender Issuing and Accepting Authority:**
* *Chief Engineer, Pathankot Zone – Smt. Madhurima Bhattacharya (EE QS&C)* and *Sh. Rajneesh Chandra, Chief Engineer*.
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## 🧮 **Eligibility Criteria**
### 1. For MES-Enlisted Contractors:
* Must be enlisted in **Class ‘B’ or above** as per MES rules.
* Should not carry **adverse remarks** in workload returns.
* Either:
* Be a **registered solar vendor** under the *PM Surya Ghar: Muft Bijli Yojana* portal,
* Or have an **MoU with a registered solar firm** listed on the same national portal.
* Must have cumulative installed solar capacity **≥ specified project requirement**, verifiable from portal records.
### 2. For Non-Enlisted Contractors:
* Must meet criteria equivalent to a **Class ‘B’ contractor** under MES standards (experience, solvency, turnover, etc.).
* Should have completed projects for **Central/State Govt, PSUs, or Defense housing boards**.
* Must not be **blacklisted or debarred** by any government organization.
* Must also have **MoU or registration under PM Surya Ghar Yojana** as per MES guidelines.
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## 🔧 **Technical Pre-Qualification Criteria (PQC)**
To qualify, bidders (either standalone or through MoU) must have successfully completed **roof-top solar power plants** for any government department or PSU in the last 7 years, meeting **one** of the following thresholds:
* **1 project ≥ 280 kW**, or
* **2 projects ≥ 175 kW each**, or
* **3 projects ≥ 140 kW each**.
Other conditions include:
* Mandatory submission of **completion and performance certificates**.
* Definition of “similar work” includes design, supply, installation, testing, and commissioning of solar systems including electrical works.
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## 🧾 **Documents Required**
For enlisted contractors:
* Application letter, enlistment certificate, DD copies, PQC documents, etc.
For un-enlisted contractors:
* Additional police verification, financial soundness documents, and project experience proof as per MES Manual 2020.
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## 🔍 **Administrative and Evaluation Notes**
* If fewer than 7 eligible bids are received, **Class below eligible category** may also be considered.
* **Foreign firms** are not eligible; Indian firms with foreign directors may bid only after **security clearance**.
* Contractors must submit **original DD/EMD within 7 days** of bid submission or face disqualification.
* Non-submission of documents or failure to meet timelines may lead to **6-month debarment**.
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## 🤝 **Joint Venture (JV) Provisions (Pages 16–18)**
* Maximum **2 partners per JV** (lead partner ≥60% share).
* Both must collectively meet **financial, technical, and resource criteria**.
* JV members must have **PAN & GSTIN**, and submit a **registered JV agreement** (format provided in Annexure IV).
* Foreign companies **cannot** participate, though Indian firms with foreign directors may with Home Ministry clearance.
* Both partners share **joint and several liability** for the project.
* JVs must not submit multiple or duplicate bids; violation renders bids invalid.
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## 🏛️ **Legal and Contractual Framework**
* Contract follows **MES General Conditions (IAFW-2249)** and **Schedule of Rates (SSR)**.
* **No alteration or conditional bids** allowed.
* The **Accepting Officer** reserves the right to reject any tender without assigning reasons.
* Disqualified bidders may appeal to **Chief Engineer, Western Command, Chandimandir** within the stipulated period.
* The document includes a **standard Joint Bidding Agreement format** detailing obligations, shareholding, and legal representation (Appendix ‘B’, Pages 19–21).
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## ⚡ **Key Takeaways**
* This tender invites bids for a **350 kW solar installation** at a military station under **GE Samba**, emphasizing **sustainability and self-reliance**.
* It integrates **strict technical qualifications** and **vendor compliance under national renewable schemes**.
* The project is structured over **three operational phases** (construction + O&M + maintenance) totaling **66 months**.
* Provisions ensure **quality assurance, fiscal transparency**, and **contractor accountability** through EMD, documentation, and performance verification mechanisms.
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