NVVN issue Tender for Development of Grid Connected Roof Top Solar Power Project at HCL Ghatsila – EQ

Summary:

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### Key Business Points

#### 1. Project Scope and Bidder Responsibilities
– **Objective:** To develop a 350 KW grid-connected rooftop solar PV project at HCL Ghatsila.
– **Scope of Work (SOW):** The project is a comprehensive turnkey contract, requiring the bidder to handle all aspects, including:
– Preliminary site assessment (roof condition, power/water availability).
– Detailed design and engineering.
– Supply of all materials and equipment.
– Civil construction, erection, and testing.
– Commissioning of the system and integration with the existing grid/electrical loads.
– Obtaining all necessary statutory approvals (e.g., from DISCOM, CEIG).
– Operations & Maintenance (O&M) for a specified period after commissioning.
– **Critical Bidder Obligation:** The bidder is responsible for **obtaining connectivity approval from the DISCOM/statutory authority** *before* commencing the supply of materials.

#### 2. Mandatory Site Visit
– **Requirement:** A site survey is mandatory for all bidders.
– **Compliance:** Bidders must submit an undertaking (as per Attachment-3N) on their letterhead confirming they have visited the site.
– **Consequence:** Failure to submit this undertaking will lead to outright rejection of the bid. Late requests for site visits will not be entertained.

#### 3. Bidding Process and Financials
– **Tender Portal:** All bidding activities must be conducted online via the Government e-Procurement portal of NIC (GePNIC) at [https://eprocurentpc.nic.in/](https://eprocurentpc.nic.in/).
– **Bidding System:** Single Stage Two Envelope system (Techno-Commercial Bid in Envelope-I, Price Bid in Envelope-II).
– **Bid Security (EMD):** A fixed amount of **Rs. 2,00,000/- (Indian Rupees Two Lakh only)** is mandatory.
– **Consequence of Non-Compliance:** Any bid not accompanied by an acceptable Bid Security will be rejected as non-responsive and will not be opened.
– **Payment Method:** Bid Security can be submitted via Electronic Fund Transfer (EFT) to the provided ICICI Bank account, with proof of payment submitted separately.

#### 4. Eligibility and Compliance
– **Bidder Eligibility:** This tender is **only open to bidders who are already enlisted with NVVN**. The “Qualifying Requirements” section is explicitly marked “Not Applicable” as enlistment is the primary criterion.
– **Make in India Policy:** Only ‘Class-I local suppliers’ and ‘Class-II local suppliers’ (as defined under the Public Procurement (Preference to Make in India) Order, 2017) are eligible to participate.
– **Land Border Countries:** Bidders from countries sharing a land border with India are eligible **only if they are registered with the designated Competent Authority**. This also applies to Indian bidders with Technology Transfer (ToT) arrangements from such countries. Exceptions exist for countries where the Government of India has extended lines of credit or is involved in development projects.
– **Digital Signature:** A Class-3 Digital Signature Certificate (DSC) is mandatory for all e-tendering activities.

#### 5. General Terms and Conditions
– **Document Integrity:** Transfer of bidding documents from one bidder to another is not permitted.
– **No Queries After Deadline:** Bidders must submit any queries by the specified deadline. No queries will be entertained after this date.
– **Right to Reject:** NVVN reserves the absolute right to reject any or all bids or cancel the entire IFB without assigning any reason and without any liability to the bidders.
– **Communication:** The designated contact for communication is the Sr. Manager (C&M) at NVVN. The registered office is in New Delhi.
– **Technical Support:** A 24/7 GePNIC Helpdesk is available for any portal-related issues.

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