MES issue Tender for Repair /Maint of Misc items of Solar Power Plant of 1 MW Install at AF Stn Utarlai – EQ

Summary:

—

### **Key Tender Details**
– **Name of Work:** Repair/Maintenance of misc. items of 1 MW solar power plant at AF Station Utarlai
– **Estimated Cost:** ₹15.00 Lakhs
– **Period of Completion:** 6 months
– **Type of Contract:** Based on drawings, specifications (IAFW-1779-A), GCC (IAFW-2249), and BOQ to be priced by contractor
– **Earnest Money Deposit (EMD):** ₹30,000 (in favour of GE (AF) Utarlai, in the form of Deposit at Call Receipt – **FDR not acceptable**)
– **Cost of Tender Documents:** ₹500 via DD from any scheduled bank

### **Eligibility Criteria**
– **MES Enlisted Contractors:** Must be enlisted in **Class ‘E’ and above**, category **b(i)** , with satisfactory work load report.
– **Non-MES Contractors:** Must meet enlistment criteria of Class ‘E’ & b(i) as per MES Manual of Contracts 2020 (including works experience, annual turnover, solvency, working capital). Also must not be blacklisted/suspended.
– **Foreign firms not eligible.** Indian firms with foreign nationals/former citizens as directors require security clearance.
– If eligible bidders are **less than 7**, contractors one or two classes below may be considered (especially for remote areas).

### **Key Dates**
| Activity | Date | Time |
|———-|——|——|
| Publishing date | 11 Dec 2025 | 18:00 hrs |
| Document download start | 12 Dec 2025 | 12:00 hrs |
| Bid submission start | 26 Dec 2025 | 18:00 hrs |
| Bid submission end | 02 Jan 2026 | 18:00 hrs |
| Technical bid opening (Cover 1) | 03 Jan 2026 | 18:00 hrs |
| Price bid opening (Cover 2) | To be intimated later | – |

### **Performance Security**
– **5% of contract sum** to be submitted within 28 days of acceptance letter.
– Forms accepted: Bank Guarantee (from nationalized/scheduled Indian bank, confirmed by head office), Government Securities, FDR, or other Govt instruments.
– Failure leads to **cancellation of award and forfeiture of EMD**.

### **Submission & Physical Document Requirement**
– Scanned copies of DD for tender cost and EMD must be uploaded in Cover 1.
– **Physical copies must reach accepting officer within 5 days** of bid end date, otherwise:
– Enlisted contractors: Financial bid opened but may face **6-month ban**.
– Unenlisted contractors: Financial bid **not opened** + 6-month circulation.

—

## **Key Business Points**

### 1. **Small Ticket Size but Strategic Entry Point**
– Estimated ₹15 lakhs – suitable for **smaller contractors** or those seeking **MES entry**.
– Work is **repair/maintenance**, not new installation – lower technical risk.

### 2. **EMD of ₹30,000 – FDR Not Accepted**
– Only **Deposit at Call Receipt** (not FDR) – bidders must arrange specifically.
– EMD forfeited for rate revision or offer withdrawal after bid opening.

### 3. **Performance Security = 5% of Contract Sum**
– Lower than many infrastructure tenders (typically 5-10%).
– Can be Bank Guarantee or Govt securities – but confirmation required from bank’s **head office**, which adds time/cost.

### 4. **Two-Cover System with Strict Document Compliance**
– Cover 1 (Technical): Enlistment proof, DD copies, police verification (for unenlisted), work experience, solvency, etc.
– Cover 2 (Financial): BOQ with unit rates.
– **Deficiencies can be rectified within 7 days** – rare provision, but no guarantee of bid opening.

### 5. **Physical Document Submission within 5 Days – High Risk**
– Even after online upload, physical DD must reach GE (AF) Utarlai within 5 days.
– Failure = ban or non-opening of price bid – **critical compliance point**.

### 6. **No Subletting Allowed**
– Work must be executed by the bidder’s own organization.
– Power of attorney only to spouse/children/directors/employees – **not to third-party firms**.

### 7. **Penalty for Rate Revision After Opening**
– Voluntary reduction or upward revision after Cover 2 opening = **wilful default**.
– Penalty = EMD amount forfeited (or equivalent recovered from enlisted contractors).
– Defaulting bidder **excluded from re-tender** of same work.

—

For more information please see below link: