IITR issue Tender for Power Procurement through a Captive Group Captive Solar Plant under Open Access for IIT Roorkee – EQ

Summary:

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#### 1. Project Overview & Key Commercial Terms

– **Objective:** Procurement of 10 MW of solar power via a Captive/Group Captive model under Open Access.
– **Tender ID:** IWD/DI/OA/Power Supply/310, Dated: January 29, 2026.
– **Bid Submission Deadline:** February 22, 2026, at 12:00 PM.
– **Project Duration:** 25 Years, with a lock-in period of 15 Years.
– **Capacity & Energy:** Tentatively 10 MW, with a minimum annual contracted energy of 15,000,000 kWh.
– **Key Financials:**
– **Tender Fee:** ₹1,000 + 18% GST (non-refundable).
– **Earnest Money Deposit (EMD):** ₹10,00,000 (Exempted for Government PSUs).
– **Performance Guarantee:** 110% of IITR’s equity amount (approx. ₹3.96 crores, based on the capped equity of ₹3.6 crores). To be submitted after the Letter of Acceptance (LOA).
– **Security Deposit:** 5% of the estimated one-year electricity consumption cost, submitted annually after commissioning.
– **Bid Validity:** 90 days from the opening of the financial bid.

#### 2. The “Captive/Group Captive” Structure: A Critical Feature

This is the most distinctive and financially material aspect of the tender. The project must qualify as a “Captive / Group Captive” generating plant under the Electricity Act, 2003. This has two major implications:

1. **Mandatory Equity Stake:** IIT Roorkee (the Buyer) will hold **26% of the equity shares** in the Special Purpose Vehicle (SPV) set up for this project.
– **Equity Cap:** IITR’s equity contribution is capped at **₹3.6 crores**.
– **Refund:** This entire equity amount will be refunded to IITR by the successful bidder/power producer upon completion of the 25-year contract term or as mutually agreed. This is essentially an interest-free loan from IITR to the project and a significant cash flow consideration for the bidder.

2. **Consumption Norm:** IITR, as a captive consumer, must consume not less than 51% of the aggregate annual generation from the plant.

**Business Implication:** The bidder must be prepared to establish an SPV, manage the equity contribution from IITR, and ensure the project’s legal and operational structure strictly complies with captive norms for the entire duration.

#### 3. Scope of Work & Bidder Responsibilities

The selected developer (Bidder) is responsible for the entire project lifecycle, bearing all associated costs. Key responsibilities include:
– **Project Development:** Land acquisition, design, engineering, financing, and construction of the solar plant.
– **Regulatory Compliance:** Obtaining all necessary approvals, including connectivity, long-term open access, and registration with UREDA (Uttarakhand Renewable Energy Development Agency).
– **Evacuation Infrastructure:** Building and maintaining the transmission line and all interconnection facilities up to the injection point.
– **Operation & Maintenance (O&M):** Complete O&M of the plant and associated equipment for the entire 25-year PPA term.
– **Scheduling & Coordination:** Handling all interactions with SLDC, STU, and DISCOM for scheduling, forecasting, and deviation settlement.

#### 4. Eligibility Criteria: Technical & Financial

Bidders must meet the following minimum criteria to be considered:

– **Technical Capacity:**
– Must have executed/commissioned at least one Open Access power supply project of a minimum **1 MWp** capacity in India within the last 7 years (preferably in Uttarakhand).
– The proposed plant must be located within **50 km** of IIT Roorkee in Uttarakhand.

– **Financial Capacity:**
– The average annual financial turnover must be at least **₹30 crores** during the last three consecutive financial years (FY 2022-23, 2023-24, 2024-25).

– **Other Requirements:**
– Must have valid GST, PAN, ESI, and EPF registrations.
– Must not be blacklisted by any government agency or utility.
– A Power of Attorney must be submitted authorizing the signatory.

#### 5. Tariff Structure & Evaluation

The selection will be based on the lowest **”Landed Solar Tariff at the IIT Roorkee Delivery Point.”** Bidders must quote rates in a detailed schedule (Appendix I) that breaks down costs into two periods:

1. **First 5 Years:** When transmission, wheeling, and other charges are assumed to be exempted under the Uttarakhand Solar Policy 2023.
2. **Subsequent 20 Years:** When these charges are applicable.

**Evaluation Formula:** The final evaluated tariff for comparison is a weighted average of the two periods:

**Average Landed Tariff = `[(T1 × 5) + (T2 × 20)] / 25`**

Where:
– `T1` = Landed Solar Tariff for the first 5 years.
– `T2` = Landed Solar Tariff for the next 20 years.

**Critical Risk Clause:**
– The bidder is solely responsible for accurately calculating all applicable open access charges, surcharges, and losses while quoting. Any negligence or ignorance on the bidder’s part leading to an underestimation will have to be **compensated by the bidder to IITR in full.**
– Furthermore, if at any point during the PPA period, the landed tariff for IITR exceeds the prevailing UPCL (state utility) tariff, the **bidder must compensate IITR for the difference.** If the bidder is unable to do so, the PPA will be terminated. This clause guarantees that IITR never pays more than the state utility rate.

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