UPNEDA issue Tender for SITC with 5 years comprehensive W&M of solar High Mast Lighting System at various districtssites in the State of Uttar Pradesh – EQ
Summary:
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### 1. Tender Overview & Key Details
– **Tender ID:** 01/UPNEDA/Solar High Mast Lighting System /2025-26
– **Project:** Supply, installation, and 5-year comprehensive maintenance of Solar High Mast Lighting Systems.
– **Tentative Quantity:** 1000 units (Quantity is subject to fund availability).
– **Estimated Cost:** ₹9.49 Crores (including GST).
– **Project Timeline:** Work must be completed within **4 months** from the date of the work order.
– **Bid Submission Portal:** [etender.up.nic.in](https://etender.up.nic.in)
– **Bid Validity:** Bidders must keep their offers valid for **3 months** from the opening of the financial bid.
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### 2. Important Dates & Costs
– **Tender Document Available:** From January 23, 2026.
– **Pre-Bid Meeting:** January 28, 2026 (for clarifications).
– **Bid Submission Deadline:** February 11, 2026, by 6:00 PM.
– **Technical Bid Opening:** February 12, 2026, at 11:30 AM.
– **Tender Cost (Non-Refundable):** ₹11,800/- (inclusive of GST). Payable via DD or NEFT/RTGS.
– **Earnest Money Deposit (EMD):** **2% of the estimated cost (₹18,98,000)** , submitted as a Bank Guarantee (BG). EMD is valid for 6 months.
– *Exemption:* MSEs (Micro & Small Enterprises) with a manufacturing unit in UP and an NSIC certificate are exempt from EMD but must submit a “Bid Security Declaration” (Form J).
– **Performance Security:** **5% of the Letter of Award (LOA)** value, to be submitted within 30 days of receiving the LOA.
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### 3. Eligibility Criteria (Pre-Qualification & Technical)
This is a single-stage bidding process where bidders must meet strict criteria to be considered.
**A. General Eligibility:**
1. **Entity Type:** Must be a registered company (under Companies Act), partnership firm, LLP, or proprietorship. System integrators are allowed.
2. **GST & PAN:** Must have a valid GSTIN and PAN registration.
**B. Financial Eligibility:**
1. **Turnover:** The bidder’s average annual turnover from the best three of the last five financial years (2020-2025) must be at least **30% of the tender cost, i.e., ₹3.10 Crores**.
2. **Net Worth:** The net worth for the preceding financial year must be positive. CA-certified balance sheets are required.
**C. Technical Experience:**
1. **Past Performance:** The bidder must have experience in supplying and installing at least **300 units** (30% of bid quantity) of similar solar lighting projects (e.g., Solar High Mast, Smart Street Lights, Solar Trees) for Central/State Govt. organizations or reputed companies in the last five years.
2. **Completion Certificates:** Proof of completion from the concerned government department/organization is mandatory.
**D. Technical Specifications & Documentation:**
1. **Test Certificates:** Valid test reports (not older than five years) for the complete system or main components (PV Module, Battery, LED Unit) from an **MNRE-authorized or NABL-accredited lab**.
2. **Affidavit (Form H):** A notarized affidavit declaring acceptance of all terms, no past blacklisting, no tax dues, and a commitment to open service centers in allotted districts.
3. **OEM Authorization:** An authorization letter from the Original Equipment Manufacturer (OEM) in the bidder’s name.
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### 4. Technical Specifications of the System
The proposed system must meet the following minimum requirements:
– **PV Module:** 440 Wp aggregate capacity (4 x 110 Wp modules). Must be indigenous, IEC tested, with cell efficiency >16% and Voc ≥ 21V.
– **Battery:** Lithium Ferro Phosphate (LiFePO4), 12.8V, 200Ah (4 x 50Ah). Must have a 5-year warranty and >2000 cycle life.
– **Light Source:** 4 x 18W White LED (4x18W). Color temperature 5500-6500K, efficacy >135 lumens/watt @ 350mA. Luminaire must have >125 lumens/watt efficacy and IP65 rating.
– **Charge Controller:** MPPT or PWM type, microcontroller-based with four-stage charging. Must have inbuilt remote monitoring capability (GSM/GPRS/SMS) to track system parameters (voltage, current, faults, location).
– **Structure:** The pole must have an RCC foundation (600x600x1250mm) and withstand wind loading of 180 km/hr.
– **Warranty:** 25 years for PV modules, 5 years for the complete system (including battery).
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