MES issue Tender for R&R of High Mast Light, Solar Street Lights, Security Lights, Perimeter Lights and Connected Works at Domestic Area of AFs Yelahanka – EQ
Summary:
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## Key Business Points
### 1. **Eligibility Criteria – Who Can Bid?**
| Category | Requirement |
|———-|————-|
| **MES Enlisted Contractors** | Class **’D’ and above** with satisfactory performance in Work Load Return (WLR) |
| **Un-enlisted Contractors** | Must meet **’D’ Class & ‘b(i)’ category** enlistment criteria as per MES Manual of Contracts 2020: <br> – Satisfactory completion of requisite value works with Central/State Govt/PSUs <br> – Required annual turnover, bank solvency, working capital <br> – Not blacklisted/suspended by any Govt/PSU/Autonomous Body |
| **Foreign Firms** | **Not eligible** – Indian firms only (even with foreign nationals as directors require security clearance) |
### 2. **Key Dates (Refer to defproc.gov.in for exact dates)**
| Activity | Timeline |
|———-|———-|
| Bid submission start date | To be checked on defproc.gov.in |
| Bid submission end date | To be checked on defproc.gov.in |
| Date of bid opening | To be checked on defproc.gov.in |
> ⚠️ *Original bid submission end date not explicitly mentioned – monitor portal.*
### 3. **Financial Requirements**
| Item | Amount | Form |
|——|——–|——|
| **Tender Document Cost** | ₹500 | DD/Banker’s Cheque in favour of GE (AF) Yelahanka |
| **Earnest Money Deposit (EMD)** | ₹82,000 | Call Deposit Receipt (FDR/BG not acceptable) |
| **Performance Security (after award)** | 5% of Contract Sum | Bank Guarantee, FDR, or Govt. Instrument – valid till Defect Liability Period + 2 months |
> ✅ MES contractors who have furnished **Standing Security Deposit (SSD)** are **exempted from EMD submission**.
### 4. **Submission Process**
– **Online submission only** via defproc.gov.in
– **Two-cover system:**
– **Cover-1 (Technical Bid):** Scanned DD for tender cost, enlistment details, eligibility documents, EMD instrument (if applicable)
– **Cover-2 (Financial Bid):** Priced BOQ
**Critical:** Physical copies of DD and EMD instruments must reach the Accepting Officer **within 7 days of bid submission end date**, otherwise:
– Enlisted contractors: Financial bid opened but may face **6-month ban**
– Un-enlisted contractors: Financial bid **not opened** + name circulated for 6 months
### 5. **Required Documents for Cover-1**
#### For MES Enlisted Contractors:
– Application on firm’s letterhead
– Enlistment letter (renewed)
– Scanned DD for tender cost + EMD (if no SSD)
– GST Registration number
– EPFO Provident Fund Code
– Workload return / work completion details
#### For Un-enlisted Contractors:
– All of the above (except enlistment letter)
– **Police Verification Report / Police Clearance Certificate** or notarized passport copies of proprietor/partners/directors
– All documents as per Para 1.4 & 1.5 of MES Manual of Contracts 2020 (financial & technical eligibility)
### 6. **Important Rules & Restrictions**
| Rule | Implication |
|——|————-|
| **No subletting** | Contractor cannot assign work to third party via PoA (except to immediate family or own employees) |
| **Related firms** | If proprietors/partners/directors are common, only one firm may be issued tender |
| **No withdrawal/rate revision after bid opening** | Penalty = Forfeiture of EMD + suspension from future tenders for 6 months |
| **BOQ revisions via corrigendum** | Bidding on old BOQ = non-bonafide bid; may lead to retendering |
| **Court jurisdiction** | Place where tender issued (Yelahanka, Bangalore) |
### 7. **Performance Security (Post-Award)**
– **5% of contract sum** within 28 days of LoA
– Form: BG, FDR, or Govt. Instrument
– Valid till **Defect Liability Period + 2 months**
– Failure to submit → suspension from tenders for 6 months
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