CMPDI issue Tender for DEPSCETC of Grid connected 25 MW (AC), 35 MWp (DC) ground mounted solar power plant having 10 yrs of Comprehensive O&M at Dugdha II site, Dugdha Washery, BCCL – EQ

Summary:

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## 1. Key Project Overview

| Parameter | Detail |
|———–|——–|
| **Project** | 25 MW (AC) / 35 MWp (DC) Grid Connected Ground Mounted Solar PV Plant |
| **Location** | Dugdha Site-II, Dugdha Coal Washery (DCW), BCCL, Bokaro, Jharkhand |
| **Employer** | Bharat Coking Coal Ltd. (BCCL) – a subsidiary of Coal India Ltd. (CIL) |
| **Tender Inviting Authority** | CMPDI, Ranchi |
| **Scope** | Turnkey – Design, Engineering, Procurement, Supply, Construction, Erection, Testing, Commissioning + 10 years O&M |
| **Estimated Cost (incl. GST)** | **₹15,523.04 Lakhs (₹155.23 Crores)** |
| **Earnest Money Deposit (EMD)** | **₹50,00,000 (₹50 Lakhs)** – No exemption |
| **Contract Period** | **4,017 days** = 365 days (construction + commissioning + PG test) + 3,652 days (10 years O&M) |
| **Completion Timeline** | Construction: **365 days** from commencement |
| **Site Handover** | Within 30 days of LOA or 7 days after site handover, whichever later |

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## 2. Eligibility Criteria for Bidders (Qualification Requirements)

### A. Work Experience (Solar PV Plants – Ground, Roof top, or Floating)
In the last 10 years, bidder must have successfully completed **similar works** as:

| Option | Requirement |
|——–|————-|
| **Option i** | 3 similar works each costing ≥ **20%** of estimated cost (≥ ₹31.05 Cr each) |
| **Option ii** | 2 similar works each costing ≥ **25%** of estimated cost (≥ ₹38.81 Cr each) |
| **Option iii** | 1 similar work costing ≥ **40%** of estimated cost (≥ ₹62.09 Cr) |

– **Weightage**: 7% per year applied to past work values to bring to current price level.
– **JV allowed** (max 3 members) with combined experience, but **each JV member must have positive Net Worth**.
– **Completion certificate** must explicitly exclude O&M and land cost.

### B. Financial Turnover
– **Average annual turnover** (last 3 financial years, ending 31 March 2025) must be ≥ **30% of estimated cost**
→ i.e., ≥ ₹46.57 Crores per year.
– **Weightage**: 7% per year applied to turnover.
– **JV**: Turnover of all partners added together.

### C. Net Worth
– Minimum **Net Worth** = **10% of estimated project cost** (≈ ₹15.52 Crores) as of latest audited accounts (31 March 2025 or preceding year).
– **JV**: Net worth of all members added together, **each member must have positive net worth**.

### D. Other Mandatory Documents
– PAN, GST registration (or CA certificate if unregistered), DSC, Legal status proof.
– **Make in India**:
– If estimated cost > ₹10 Cr → **Local content certificate** from statutory auditor (UDIN required).
– Class-I local supplier (≥50% local content) gets purchase preference (margin up to 20% above L1).
– **Land border restriction**: Bidders from countries sharing land border with India must be registered with Competent Authority.

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## 3. Financial & Commercial Terms

| Parameter | Detail |
|———–|——–|
| **EMD** | ₹50 Lakhs (online only – net banking / NEFT/RTGS) |
| **Performance Security** | 5% of contract value (excl. GST) – within 21 days of LOA |
| **Retention Money** | 5% deducted from running bills (total security = 10% of contract value) |
| **Price Validity** | 180 days from bid submission end date |
| **Price Variation Clause** | **Not applicable** for design, engineering, supply of equipment. Only statutory tax/duty changes reimbursed. Ceiling of 10% on escalation for applicable portion. |
| **Mobilisation Advance** | Up to 10% of contract value (subject to 110% BG). Recovered from 2nd running bill onward @20% of advance. Interest charged on delayed recovery. |
| **Liquidated Damages (LD)** | 0.5% of contract price per week or part thereof, max **10%** of contract value |
| **Incentive for Early Completion** | 1% of contract value per month, max 5% – only for original works > ₹100 Cr, after DLP |

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## 4. Technical & Performance Guarantees

– **Net Electrical Energy Generation Guarantee (NEEGG)** – Year-wise minimum kWh guaranteed (e.g., Year 1: 4.55 Cr kWh, Year 10: 4.27 Cr kWh).
– **Shortfall** to be rectified by bidder at own cost (additional DC capacity).
– **Defect Liability Period (DLP)** : **120 months (10 years)** from successful PG test.
– **Module Warranty**:
– 10 years product warranty
– 25 years performance warranty (≥90% at Year 10, ≥80% at Year 25)
– **Guarantee Period** for all plant equipment and workmanship: **10 years**.

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## 5. Payment Terms (Key Milestones)

### Supply Portion:
– 70% on pro-rata basis against supply, receipt & acceptance at site
– 10% after installation
– 10% after successful commissioning
– 10% after successful PG test

### Service (Civil & Structural):
– 80% after installation of equipment
– 10% after commissioning
– 10% after PG test

### O&M Part:
– Paid **quarterly**, pro-rata based on commissioned capacity

### Interest During Construction:
– **BCCL bears interest only till scheduled COD**.
– **If delay attributable to contractor** → contractor bears interest at same rate as BCCL’s loan.

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## 6. Bid Submission & Evaluation Process

– **e-Procurement portal**: https://coalindiatenders.nic.in
– **Two-cover system**:
– Cover I – Technical & eligibility documents
– Cover II – Price bid (Excel BOQ)
– **Auto-extension** if less than 3 bids received (by 4 days)
– **Clarification / deficiency** – 7 days allowed for resubmission of historical documents only
– **L1 determination** – Based on overall quoted value (Cost to Company), with **Make in India preference** applicable

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