MES issue Tender for Provn of Roof Top On-Grid Solar Power Plant at AF Stn Ferozepur under GE (AF) Bhisiana – EQ

Summary:

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## Key Business & Commercial Details

| Parameter | Detail |
|———–|——–|
| **Estimated Cost** | ₹78.38 Lakh (as per market) |
| **Contract Type** | Item rate contract |
| **Completion Period** | 334 Days |
| **Cost of Tender Documents** | ₹1,000 (DD/Banker’s Cheque) |
| **Earnest Money Deposit (EMD)** | ₹1,42,570 |
| **Bid Validity** | Not explicitly stated but standard MES practice – typically 90 days |
| **Penalty for Revoking Offer** | Amount equal to EMD (forfeited or levied via MRO) |
| **Tender Document Validity** | Refer website for critical dates (not specified in file) |

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## Eligibility Criteria – Business Perspective

### For MES Enlisted Contractors
– Must be enlisted in **Class ‘C’ or above** with satisfactory work load return (WLR).
– Must upload enlistment letter (renewed), PF code, GST registration, and EMD/tender cost DD.

### For Non-MES Contractors
– Must meet **‘C’ Class enlistment criteria** as per MES Manual on Contracts 2020 (experience, turnover, solvency, working capital).
– Must not be blacklisted/suspended by any Central/State Govt, PSU, or autonomous body.
– Foreign firms are **not eligible**, but Indian firms with foreign national/OCI directors may be considered subject to security clearance.

### Special Provision – Lower Class Contractors
– If eligible bidders are **less than 7**, contractors of **one class below** (two classes below in remote areas) may be considered.
– Such bidders must have **residual work <5x tendering limit** OR meet upgradation criteria (experience + turnover + solvency).

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## Solar Power Firm Requirement – Critical for Partnerships

– Only **CRISIL/CARE/FITCH/ICRA/SMERA/Brickwork Ratings** rated firms (**1A/1B/1C/2A/2B/2C**) with **requisite experience** are allowed.
– Such firms can either:
1. **Bid directly** as a participant, OR
2. **Enter into an MoU** with one MES enlisted/un-enlisted contractor.

– **No dual participation** (cannot bid directly and also be under MoU for same tender). Violation invalidates all related bids.

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## Bid Submission & Document Requirements (Cover 1)

### For MES Enlisted Contractors:
– Application on letterhead
– Enlistment letter (renewed)
– Scanned DD for tender cost + EMD
– PF Code & GST registration
– MoU with eligible solar power firm (if applicable)
– Any other supporting documents

### For Non-MES Contractors (additional):
– Police verification/clearance certificate (<6 months old)
– All documents required for MES ‘C’ Class enlistment (Para 1.5 of MES Manual on Contracts 2020)
– Details of any ongoing MES works

> **Critical Business Rule:** Scanned copies of DD for tender cost and EMD must be uploaded in Cover 1. Physical copies must reach Accepting Officer **within 5 days of bid end date**, else:
> – Enlisted: Financial bid opened, but 6-month bidding ban imposed.
> – Un-enlisted: Financial bid **not opened**, plus 6-month circulation of name.

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## Technical Evaluation & Deficiency Rectification

– After Cover 1 opening, if any document deficiency is found, contractor gets **7 days** to rectify via email/SMS/Speed Post.
– Failure → Financial bid not opened.
– Accepting Officer has **full right to reject** technical bid without compensation.
– Appeal can be made to Next Higher Engineer Authority (NHEA) within 7 working days before financial bid opening. NHEA decision is final.

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## Strategic Business Recommendations

– **Partnership Model:** Non-MES solar firms should partner with an MES enlisted Class ‘C’ or above contractor via MoU to gain eligibility.
– **Rating Requirement:** Ensure your solar firm has valid CRISIL or equivalent rating (1A to 2C) and rooftop solar experience certificates.
– **Document Readiness:** Pre-arrange DD for ₹1,42,570 (EMD) + ₹1,000 (tender cost). Scan and upload on time; send physical copies within 5 days of bid close.
– **Avoid Dual Bidding:** Do not bid both directly and under MoU for same tender.
– **Compliance with BOQ:** Always quote on latest revised BOQ; any deviation leads to automatic rejection.
– **No Post-Bid Rate Change:** Once financial bid opened, any rate revision will attract EMD forfeiture + retendering.

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