Department of Fertilisers issue Tender for Purchase of Renewable Energy Certificates (RECs) for the year 2024-25 for NFL Bathinda in bilateral mode – EQ

Summary:

—-

**1. Basic Information**

– **Tender Reference No.:** NFB/E-393/RCO/2024-25
– **Date of Issue:** 03.12.2025
– **Name of Work:** “Purchase of RECs (Renewable Energy Certificates) for the year 2024-25 at NFL Bathinda in bilateral mode.”
– **Issuing Authority:** National Fertilizers Limited (NFL), Bathinda Unit.
– **Contact Person:** Chief Manager (Elect), L.M. Gill.
– **Estimated Cost:** ₹84,08,221.00 (inclusive of 18% GST).
– **Tender Portal:** GeM Portal (https://gem.gov.in)

—

**2. Key Dates & Timeline**

– **Last Date for Issue/Download of Tender:** 26/12/2025, up to 10:30 Hrs.
– **Last Date for Submission of Tender:** 26/12/2025, up to 11:00 Hrs.
– **Date of Opening of Tenders (Technical Bids):** 26/12/2025, up to 11:30 Hrs.
– **Bid Validity:** 4 months (120 days) from the date of opening of the Technical Bid.
– **Contract Period:** 12 months from the date of award, extendable by 3 months at NFL’s discretion.

—

**3. Tender Fee & Earnest Money Deposit (EMD)**

– **Tender Fee:** Not explicitly stated; to be confirmed from the GeM portal.
– **EMD:** ₹1,00,000/- (One Lakh) in the form of DD/Banker’s Cheque/Online Transfer in favour of NFL Bathinda. Exemption may be available for MSMEs under the MSMED Act (except for works contracts).
– **Payment Details:** NFL Bathinda A/c No. 11430301916, SBI Sibian, IFSC: SBIN0003591.

—

**4. Scope of Work**

The selected Trader (Contractor) will:
– Purchase RECs to meet NFL’s Renewable Consumption Obligation (RCO) for the year 2024-25.
– Execute REC trading on NFL’s behalf in bilateral mode as per CERC/government guidelines.
– Manage financial settlements with power exchanges and statutory authorities.
– Provide trading support, strategic advice, pricing recommendations, and market updates.
– Coordinate fund transfers and ensure compliance with all regulatory requirements.

—

**5. Eligibility Criteria (Techno-Commercial)**

Bidders must meet the following and submit self-certified documentary proofs:
1. **Firm Status:** Submit constitution proof (Proprietorship/Partnership/Company).
2. **Valid Registrations:** PAN, GST, PF, ESI (if applicable).
3. **Experience:** Successfully completed similar REC trading works in the last 7 years:
– **Option A:** Three works each of ≥ ₹33.63 lakhs (including GST).
– **Option B:** Two works each of ≥ ₹42.04 lakhs.
– **Option C:** One work of ≥ ₹67.26 lakhs.
4. **Power Exchange Membership:** Active membership of a power exchange for at least the last 2 years, valid for the current financial year.
5. **Financial Turnover:** Average annual turnover of at least ₹25.22 lakhs over the last 3 financial years (2022-23 to 2024-25).
6. **Affidavit & Power of Attorney:** As per Annexure-VI and authorization documents.

—

**6. Bid Submission Process (Two-Part Bid System via GeM)**

**Part 1 (EMD):** Upload scanned copy of EMD instrument.
**Part 2 (Technical & Commercial Bid):** Includes:
– Signed NIT and complete tender documents.
– Declaration Forms I, II, III (Annexures II–IV).
– GST registration proof (Annexure V).
– Affidavit regarding blacklisting (Annexure VI).
– Power of Attorney/Authorization.
– Unpriced Schedule of Rates (SOR).
– PAN, GSTIN, PF, ESI proofs.
– Proprietorship affidavit (Annexure XI).
– Bank details and cancelled cheque.
– Eligibility criteria documents.
– MSME/Start-up certificate (if applicable).
– Integrity Pact (if applicable).
**Part 3 (Price Bid):** Filled Schedule of Quantities with rates (submitted separately).

—

**7. Evaluation Criteria**

– Contract awarded on **lowest professional charges basis** (L-1).
– If L-1 rates are non-workable, NFL may reject.
– Unquoted items will be evaluated at the highest rate quoted by others.
– Multiple L-1 bidders will be finalized via **GeM Run L-1 feature**.
– **Purchase Preference** as per “Make in India” policy (Annexure XXIV).

—

**8. General Terms & Conditions (Key Clauses)**

– **Taxes:** Rates are inclusive of all taxes. GST will be paid as per GST Act; input tax credit adjustments apply.
– **Price Firmness:** Quoted rates are firm for the contract period (including extension); no escalation unless specified.
– **Security Deposit (SD):** Total SD is 10% of contract value (excluding GST). EMD can be adjusted toward SD. Balance recovered @7.5% from running bills.
– **Performance Security:** Bank Guarantee for SD/performance as per formats in Annexures XIII–XVI.
– **Liquidated Damages:** 1% of total work value per week of delay, subject to a max of 10%.
– **Defect Liability Period:** 6 months from completion.
– **Payment Terms:** Within 7 days of receipt of complete invoice/REC proof.
– **Termination:** NFL may terminate for default, with risk and cost recovery from the contractor.
– **Arbitration:** For Indian parties, arbitration at Bathinda; for foreign parties, SIAC arbitration in New Delhi.
– **Jurisdiction:** Courts at Bathinda.
– **Labour Compliance:** Contractor must comply with all labour laws (PF, ESI, Minimum Wages, etc.).

—

**9. Special Terms & Conditions (Annexure XXI)**

– **Contract Period:** 12 months, extendable by 3 months at NFL’s discretion.
– **Payment:** Upon submission of RECs and proof; within 7 days of invoice.
– **Penalty:** 1% of work value per day of delay, max 10%, unless delay is beyond contractor’s control.
– **Discount & Professional Charges:** Must be quoted per REC and remain firm.
– **Invoicing:** Based on the reference rate of the last trading session on a mutually agreed date.

—

**10. Important Annexures & Declarations**

– **Annexure XII:** Restrictions on bidders from countries sharing a land border with India (must be registered with Competent Authority).
– **Annexure XXIV:** Preference to “Make in India” – purchase preference to Class-I local suppliers.
– **Annexure XXV:** Public Procurement Policy for MSEs – 25% procurement target, with sub-targets for SC/ST and women-owned MSEs.
– **Integrity Pact:** Required for contracts ≥ ₹1 crore.
– **No Claim Certificate:** Required with final bill.

—

**11. Schedule of Quantities (Price Bid)**

Bidders must quote:
1. Cost of REC (₹/REC)
2. GST on REC Cost
3. Discount (₹/REC)
4. Professional Charges (₹/REC)
5. GST on Professional Charges
6. Net Price per REC (Total of above)
**Total Quantity:** 19,549 RECs.
**Evaluation:** On overall L-1 basis (total amount for 19,549 RECs).

—

**12. Submission Instructions**

– **Online Only:** Via GeM portal (https://gem.gov.in).
– **No Hard Copies:** All documents uploaded digitally.
– **Signed Pages:** All tender document pages must be signed and stamped by the bidder.
– **GeM Helpdesk:** For portal-related queries (Toll-Free: 1800-419-3436).

—

For more information please see below link: