EESL issue Tender for SEIC of solar streetlights, 1000 nos. with remote monitoring system in nearby villages of KTPS, DVC or any other location on PAN INDIA basis – EQ

Summary:

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This document is a comprehensive Invitation for Bids (IFB) for a government tender. Below is a breakdown of its critical components.

#### 1. Tender Overview (Section-1: IFB)
– **Procuring Entity:** Energy Efficiency Services Limited (EESL), a public sector undertaking under the Ministry of Power.
– **Tender Reference:** EESL/CC/06/CDP/2025-26/Solar LED SL/OTE/252622
– **Date of Issue:** March 3, 2026.
– **Project:** “Rate Contract for Supply, erection/installation and commission of solar streetlights (1000 nos.) with remote monitoring system in nearby villages of KTPS, DVC or any other location as per EESL on PAN INDIA basis”.
– **Bidding Process:** Single Stage – Two Envelope (Techno-Commercial Bid in Envelope-1, Price Bid in Envelope-2) on an e-procurement portal.
– **Key Deadlines:**
– **Bid Submission Deadline:** March 24, 2026, up to 11:00 Hrs IST.
– **Bid Opening (Envelope-1):** March 24, 2026, at 11:30 Hrs IST.

#### 2. Key Costs and Financials
– **Tender Document Fee:** INR 20,000 (Non-refundable).
– **Bid Security / Earnest Money Deposit (EMD):** INR 4,88,380.
– **Contract Performance Guarantee:** 5% of the contract value, valid for the contract period plus a 5-year warranty period and a 3-month claim period.
– **Projected Contract Value:** Based on the financial qualifying requirement (INR 1.95 Cr minimum turnover for a single project), the estimated contract value is likely in the range of **INR 1.95 Crore to 2.5 Crore**.
– **Payment Terms:**
– **Milestone I (25%):** On receipt of 100% material at the client’s site.
– **Milestone II (75%):** On successful completion of installation, commissioning, and testing.

#### 3. Eligibility and Qualification Requirements (Section-4 Part-B)
– **Entity Type:** Single Entity (e.g., Limited Company, Partnership, LLP, Proprietorship). Consortium/JV is **not allowed**.
– **Local Content Mandate:** The bidder must be a **”Class-I Local Supplier”** with a minimum of **50% local content**, as per the Public Procurement (Preference to Make in India) Order.
– **Border Country Restrictions:** Bidders from countries sharing a land border with India are ineligible unless registered with the Competent Authority.
– **Technical Experience (Similar Work):** The bidder must have successfully executed “similar work” (supply, installation, and commissioning of Solar Street Lighting Systems OR Off-grid/Grid-Tied SPV Solar Plants) in the last 5 years, meeting one of the following criteria:
– One single work order valued at not less than **₹ 195.35 Lakhs**, OR
– Two work orders each valued at not less than **₹ 122.09 Lakhs**, OR
– Three work orders each valued at not less than **₹ 97.67 Lakhs**.
– **Financial Requirements:**
– **Average Annual Turnover:** Minimum of **₹ 73.25 Lakhs** over the last 3 financial years.
– **Liquid Assets/Credit Facilities:** Minimum of **₹ 61.04 Lakhs**.

#### 4. Scope of Work and Technical Specifications (Section-4 Part-C)
– **Core Scope:** Supply, Installation, Testing, and Commissioning of 1,000 Solar Streetlights.
– **Key Technical Specifications:**
– **Solar PV Module:** 150 Wp Monocrystalline, MNRE approved.
– **Light Source:** 24W Solar LED with Remote Monitoring System.
– **Battery:** 12.8V 60 Ah LiFePO4 with 48 hours autonomy.
– **Structure:** 5-meter GI pole with RCC foundation.
– **Warranty:** **5-year comprehensive onsite warranty** on the entire system, including battery, with a mandated customer service helpline and a 7-working day complaint resolution timeline.
– **Project Timelines (per Release Order):**
– **Supply of Material:** Within 30 days of EESL’s release order.
– **Installation & Commissioning:** Within 45 days of EESL’s confirmation.
– **Location:** Initially in villages near KTPS, DVC (Jharkhand), but EESL reserves the right to deploy anywhere in India.

#### 5. Commercial and Contractual Conditions
– **Liquidated Damages (LD):** Applicable for delays. Charged at **0.5% per week** of the unexecuted order value, with a maximum cap of **5%** of the total contract price.
– **Price Basis:** Prices must be quoted inclusive of all taxes and duties **except GST**. Prices are to remain **firm and fixed** for the duration of the contract. No price escalation is allowed.
– **Inspection:** Material is subject to Pre-dispatch Inspection (PDI) and inspection at the site. EESL can order type testing from a NABL-accredited lab at the bidder’s cost.
– **Insurance:** The successful bidder is responsible for all insurance (transit, erection all risk, third-party liability, workmen compensation) until the project is complete.
– **Governing Law & Disputes:** The contract is governed by Indian law, with exclusive jurisdiction of the courts in **New Delhi**. Disputes are to be resolved through arbitration in Delhi.

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